Complete Rice Mill ERP Software β Purchase, Production, Sales, Inventory, GST, Payroll & Analytics. All in one platform.
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Trusted Across India
The Problems We Solve
Every rice mill owner faces these daily nightmares. PaddyPro eliminates them β permanently.
Stacks of notebooks, torn receipts, handwritten ledgers β one fire or flood and years of data vanish. Your business runs on paper that can tear, fade, or disappear.
Wrong weight, wrong rate, wrong GST β even a small arithmetic mistake in 500 transactions a day means lakhs of rupees lost every month without you knowing.
Paddy in β Rice out. Bran missing. Husk unaccounted. Without real-time bag tracking, you have no idea where your inventory is β or who's walking away with it.
Returns filed late, penalties paid. A generic accountant who doesn't understand rice mill operations fills wrong codes and you pay the price β every quarter, every year.
You need today's profit and loss β but your accountant says "data entry isn't complete." You're flying blind every single day, making decisions based on week-old numbers.
Which farmer brought how many quintals? What moisture was deducted? What was advanced, what is outstanding? Managing 200 farmers on paper is chaos.
How much paddy was milled today? What was the outturn percentage? Is it better than yesterday? Without production data, you can't control costs or improve yield.
Customer hasn't paid in 60 days β you find out only when you check the register personally. No alerts, no reminders, no automatic follow-up. Cash flow suffers silently.
Why PaddyPro
PaddyPro is not a generic ERP reskinned for rice mills. It was designed from the ground up β with real rice mill owners, real data, and real workflows.
What takes 2 hours in Excel takes 10 minutes in PaddyPro. Entry is faster, reports are instant, and billing is automated. Your team gets more done with less stress.
Eliminate billing errors, catch stock leakages, reduce overtime work, and file GST without consultant fees. Most mills recover the software cost within 3 months.
Automatic calculations for moisture deduction, bag weight, mandi tax, GST, labour charges, and outturn percentage. Zero manual arithmetic. Zero errors.
Role-based access ensures your clerk sees only what they need to. Audit logs record every transaction. Auto-backup to Google Drive. Your data is always safe.
Check today's purchase, production, sales, and profits from your phone β whether you're at home, in a meeting, or traveling. Real-time, always.
Our team understands rice mills. When you call, you talk to a person who knows the difference between parboiled and raw rice β not a generic call center.
Complete Feature Suite
40+ purpose-built features that cover every corner of rice mill operations β from the weighbridge to the balance sheet.
Manage farmer-wise, broker-wise, and mandi-wise purchase with automatic moisture deduction, weight calculation, rate setting, and advance payment adjustment.
Track every batch β paddy input, rice output, bran, husk, and broken rice. Calculate outturn percentage, shift-wise production, and machine-wise efficiency.
Create sales bills, generate delivery challans, e-Way bills, and dispatch records. Track customer-wise outstanding, payment history, and credit limits.
Real-time stock of paddy, rice, bran, husk, and gunny bags across all godowns. Bag tracking with lot numbers, quality grades, and moisture levels.
Auto-generate GSTR-1, GSTR-3B, e-Invoice (IRN), and e-Way Bill. HSN code mapping, GST reconciliation, and TDS/TCS calculations built in.
Complete double-entry accounting. Cash book, bank book, ledger, P&L, balance sheet, day book, journal entries, vouchers, and bank reconciliation.
Manage daily wages, monthly salary, PF, ESI, bonus, advance deduction, attendance, and salary slips. Separate for permanent staff and daily labour.
Track inward and outward vehicles, gate passes, weighment slips, freight charges, and driver payments. Vehicle-wise trip history and expense tracking.
Send invoices, payment reminders, outstanding alerts, and delivery confirmations directly to customers and farmers on WhatsApp β automatically.
AI-powered demand forecasting, yield prediction based on paddy quality, and OCR for auto-reading mandi bills and purchase invoices.
Manage multiple mills, multiple godowns, and multiple locations from a single login. Consolidated reports across all branches in real time.
Automatic backup to Google Drive and cloud every night. Restore data in minutes. Works 100% online β syncs when internet is available.
Complete Modules
PaddyPro's 18 integrated modules eliminate the need for multiple systems, spreadsheets, and disconnected tools.
Record paddy purchases from farmers, brokers, and mandis. Set purchase rates, apply moisture deduction, manage quality grading, generate purchase bills, and track advances and outstanding payments per party.
Create GST invoices, delivery challans, and e-Way bills instantly. Manage customer-wise rates, credit limits, payment follow-ups, and sales returns. Print professional invoices with your mill's letterhead.
Log every production batch with paddy input, rice output, bran, husk, and broken rice quantities. Track outturn percentage, shift-wise data, machine downtime, and quality grades of finished products.
Real-time stock visibility across all godowns and locations. Track paddy, rice varieties, bran, husk, and packaging material. Lot-wise tracking, quality-wise segregation, and minimum stock alerts prevent shortages.
Full double-entry accounting system designed for rice mills. Cash book, bank book, ledger, journal, day book, contra entries, debit/credit notes, and financial statements generated automatically from your transactions.
Fully GST-compliant module covering GSTR-1, GSTR-3B, GSTR-9, e-Invoice (IRN generation), e-Way Bill, HSN code mapping, input tax credit reconciliation, and TDS/TCS deductions. Say goodbye to CA bills for GST filing.
Maintain complete records for every farmer β KYC, bank details, land area, paddy variety, seasonal purchase history, advance payments, outstanding dues, and payment history. Send automated payment intimations on WhatsApp.
Track broker-wise paddy purchases, brokerage calculations, commission payments, and performance analytics. Manage multiple brokers with individual rate agreements and monthly settlement reports.
Manage all purchase suppliers β packaging material, chemicals, spare parts, fuel, and services. Track supplier-wise outstanding, payment schedules, purchase orders, and GRN (Goods Receipt Notes).
Manage multiple warehouses, storage locations, and sections within each godown. Track paddy stacks, rice bags, lot numbers, quality grades, and moisture levels. Prevent mixing of varieties with location-wise segregation.
Manage salaries for permanent staff and daily wages for mill workers. Attendance tracking, PF/ESI deductions, advance salary adjustment, leave management, and payslip generation β all automated.
Over 80 reports covering every aspect of your mill operations. Daily summary, weekly analysis, monthly MIS, yearly P&L, stock audit reports, outstanding reports, production efficiency reports β exportable to PDF and Excel.
Create unlimited user accounts with role-based permissions. Control exactly which modules, reports, and actions each user can access. Full audit log tracks every action with username, timestamp, and IP address.
Operate multiple rice mills under a single license. Manage separate accounts, stock, and operations per branch while viewing consolidated MIS reports, P&L, and balance sheet across your entire group.
Manage outward dispatches with vehicle assignment, gate pass generation, driver details, delivery challan, and e-Way Bill. Track every consignment from loading to customer delivery confirmation.
Record moisture percentage, broken percentage, chalky percentage, and other quality parameters for each paddy lot. Track quality trends, apply automatic deductions, and maintain quality certificates for export shipments.
Automatically send sales invoices, payment reminders, outstanding balance alerts, delivery confirmations, and promotional messages to customers and farmers directly on WhatsApp β no manual forwarding needed.
Leverage artificial intelligence to predict seasonal demand, estimate yield based on paddy variety and moisture, use OCR to auto-read purchase bills, and get intelligent alerts when KPIs deviate from target ranges.
Complete Process Coverage
PaddyPro mirrors the natural flow of your mill operations β from the first paddy truck at the gate to the final bank deposit of your profits.
Farmer's profile auto-loads with past history. Weigh the truck, enter gross and tare weight. Moisture meter reading recorded. Variety selected. System calculates net weight and moisture deduction automatically.
Purchase bill generated instantly with net weight, rate, mandi tax, and advance deduction. Farmer's outstanding balance updates. WhatsApp payment intimation sent automatically. Stock in godown increases in real time.
Paddy issued to mill. Production batch created. Shift, machine, and operator recorded. Output quantities for rice, bran, husk, and broken rice entered. Outturn percentage calculated and compared to variety benchmark.
Milled rice transferred to godown with lot number, quality grade, and bag count. Stock updates in all views. Quality certificate generated. Stock available for sale instantly.
Customer order entered. GST invoice generated with e-Invoice IRN. e-Way Bill created for transport. Gate pass issued. Dispatch recorded with vehicle number and driver details. WhatsApp invoice sent to customer.
Customer payment recorded against invoices. Outstanding report updates in real time. Automated payment reminders sent after due date. Bank reconciliation performed with one click.
End-of-day: Daily summary, cash position, stock status. Month-end: P&L, balance sheet, GST return. Anytime: Profitability analysis, customer outstanding, production efficiency. All in seconds, not hours.
Analytics & Dashboard
A real-time command center β not a static report. See your KPIs, production status, and financial health in one beautiful screen.
Mobile App
Whether you're at home, traveling, or in a board meeting, PaddyPro's mobile app gives you real-time visibility into every corner of your mill operation. Make decisions with live data, not yesterday's printout.
Real-time purchase, production, and sales KPIs refreshed every minute.
Approve purchase bills, payment requests, and dispatches from your phone.
Instant alerts for overdue payments, low stock, production deviations, and more.
View daily summary, stock position, outstanding, and cash position anytime.
Enterprise Security
Your business data is your most valuable asset. PaddyPro protects it with multiple layers of security that most enterprise software can't match.
Assign each employee exactly the access they need β nothing more. Your accountant sees accounts, your sales team sees sales. Even sub-module level permissions are configurable.
Every action logged β who created, edited, or deleted what, at what time, from which computer. Detect unauthorized changes instantly with searchable audit logs going back years.
Nightly automatic backup to Google Drive and encrypted cloud storage. Never lose data to hardware failure, fire, or theft. Restore in under 10 minutes from any backup point.
PaddyPro works on your local network without internet. Power cuts, network outages β nothing stops your mill operations. Data syncs automatically when connection restores.
All sensitive data encrypted at rest. Passwords hashed with industry-standard algorithms. No plain-text storage of financial data. Compliant with data protection best practices.
Restore your entire database to any previous backup point in minutes. Whether it's accidental deletion or hardware failure, you're back to 100% without losing a single transaction.
Who Uses PaddyPro
Full-featured ERP for large-scale automated mills with 50,000+ quintals seasonal capacity. Multi-line production tracking, multi-user simultaneous access, and branch-level consolidation.
Specialized workflows for parboiling process tracking, steam chamber records, soaking time management, and separate costing for parboiled vs raw rice production.
Affordable, simplified version for smaller mills. Easy to learn in a day. All core modules β purchase, production, sales, GST β without the complexity of large-scale systems.
Export documentation, customs invoice, packing list, Bill of Lading integration, APEDA certification management, and foreign currency billing for international rice exports.
Manage government and private procurement operations with farmer registration, token management, quality testing, payment processing, and procurement record compliance.
Consolidated group management for rice mill groups with 2β20 locations. Separate books per mill, centralized reporting, and group-level financial analytics for owners.
Return on Investment
PaddyPro pays for itself β usually within the first quarter. Here's what our customers typically save.
From eliminated billing errors, GST penalty avoidance, reduced consultant fees, and stock leakage control.
P&L and balance sheet in seconds. What previously took 2β3 days of accountant time now takes a single click.
Automatic calculations eliminate human arithmetic errors in weight, rate, tax, and payment calculations.
Reduce your staff's daily workload by automating repetitive data entry, reporting, and billing tasks.
Customer Stories
"Pehle roz raat ko 11 baje tak ledger banate the. Ab 6 baje ghar chale jaate hain. PaddyPro ne hamari puri team ka stress khatam kar diya. GST filing aur production reports β sab automatic. Best investment our mill has ever made."
"We operate three rice mills in West Bengal and managing consolidated accounts was a nightmare before PaddyPro. Now I check all three mills' profitability from my phone every morning. The multi-branch feature is exceptional. Highly recommend to any serious rice mill owner."
"Farmer management module is outstanding. We purchase from 300+ farmers every season. Previously tracking advances, moisture deductions, and outstanding payments was impossible. Now everything is automated and farmers get WhatsApp payment SMS instantly. Relations have improved dramatically."
"GST was our biggest headache β different rates for different varieties, e-Invoice, e-Way Bill. PaddyPro handles it all automatically. We saved βΉ1.8 lakhs in CA consultation fees in the first year itself. The support team knows rice mill operations inside out."
"Hamne pehle ek generic software try kiya tha β 6 mahine mein band kar diya. PaddyPro pehle din se hi chalti hai. Training ke liye 2 din mein staff ready ho gayi. One-time payment mein itni saari features β worth every rupee. 10/10 recommend karunga."
"The online mode is a lifesaver for us in rural Odisha. Internet is unreliable but PaddyPro never stops. Mobile dashboard lets me approve purchase bills on the go. Reports that used to take 3 days now come in seconds. Exceptional software, exceptional support."
Real Results
Shree Ram Parboiled Rice Mill, Raipur | 20,000 MT/Year
This family-owned mill was processing 800 quintals daily but had no visibility into production outturn. Stock mismatches were βΉ40,000ββΉ60,000 per month. GST filing was always delayed. Farmer payment disputes were a weekly occurrence.
Implemented the full Production, Inventory, GST, and Farmer modules. Every production batch now logged with outturn %. Bag tracking eliminated stock mismatches. GST filing automated for zero penalties.
Golden Rice Group, West Bengal | 5 Mills, 80,000 MT/Year
Managing 5 mills with separate Excel files, 5 different accountants, and zero consolidated view. The owner spent every Saturday driving between mills for reports. Intercompany transfers were a nightmare.
Deployed Multi-Branch module across all 5 locations. Centralized reporting. Single login for the owner to see all branches. Inter-branch stock transfers automated. One accountant now handles all 5 mills.
Simple Pricing
No subscriptions. No per-user fees. No annual renewals. One honest price for lifetime access.
For small rice mills getting started with ERP
Complete ERP for established rice mills
For rice mill groups with multiple locations
Why Choose PaddyPro
| Feature | PaddyPro | Excel | Manual | Generic ERP | Cloud SaaS |
|---|---|---|---|---|---|
| Rice Mill Specific | β 100% | β No | β No | β οΈ Partial | β No |
| online Mode | β Always | β Yes | β Yes | β No | β No |
| GST + e-Invoice | β Auto | β οΈ Manual | β No | β οΈ Partial | β Yes |
| Farmer Management | β Complete | β οΈ Limited | β Paper Only | β No | β No |
| Annual Renewal Fee | β None | β None | β None | β βΉ50kβ2L/year | β βΉ30kβ1L/year |
| Mobile Dashboard | β Yes | β No | β No | β οΈ Limited | β Yes |
| WhatsApp Integration | β Built-in | β No | β No | β No | β οΈ Add-on Cost |
| Production Tracking | β Complete | β οΈ Manual | β Paper | β οΈ Generic Only | β No |
| Free Installation | β Yes | β Yes | β Yes | β Paid | β οΈ Self-setup |
| Data Security | β Enterprise | β None | β None | β Good | β οΈ Shared Server |
Frequently Asked Questions
Can't find what you're looking for? Call us at +91-7008540976 β we're happy to explain every detail.
PaddyPro is a one-time license purchase. You pay once and own the software forever β no monthly fees, no annual renewal charges, no per-user fees. This makes it significantly more economical than cloud-based SaaS alternatives over a 3β5 year period.
Yes, 100%. PaddyPro is installed on your local server or computer and works completely online on your local area network. All features β purchase, production, sales, billing, reports β work without any internet connection. Internet is only needed for cloud backup, WhatsApp sending, and GST portal integration, which are supplementary features.
Installation typically takes 2β4 hours depending on your network setup. Our team visits your mill, installs PaddyPro on your server, configures it for your mill's specific requirements, and connects all the computers in your office. We also migrate data from your previous system if needed.
We provide on-site training at your mill location. Standard packages include 1β2 days of hands-on training for your staff, covering all the modules they need to use. We train purchase staff, production staff, accountants, and managers separately based on their roles. Video training materials and a user manual are also provided. Additional training sessions can be arranged anytime.
Yes. PaddyPro supports unlimited godowns within the same mill and across multiple branches. Each godown has its own stock registers, inventory tracking, and transfer records. You can track which lot is in which section of which godown at any time.
PaddyPro auto-generates GSTR-1 and GSTR-3B data that can be directly uploaded to the GST portal. e-Invoice (IRN generation) and e-Way Bill are integrated directly with the government portal. HSN code mapping is pre-configured for all rice and paddy products, making GST compliance largely automatic.
PaddyPro performs automatic nightly backups to your Google Drive account and to our encrypted cloud storage. You can also take manual backups at any time. Backups are retained for 90 days, allowing point-in-time recovery. Restoration takes under 10 minutes in case of any hardware failure.
Yes, in detail. Every purchase is linked to a specific farmer profile. You can track variety-wise, season-wise, and date-wise purchases per farmer. Advances, outstanding payments, moisture deductions, and payment history are all visible per farmer. WhatsApp payment notifications are sent automatically on payment.
Yes. You can configure unlimited varieties β Swarna, IR-64, PR-11, BPT, Miniket, Basmati, HMT, MTU, and any custom variety used in your region. Each variety can have different purchase rates, production outturn benchmarks, GST rates, and sales rates.
Because of automatic cloud and Google Drive backup, your data is safe even if all computers in your mill crash simultaneously. We install PaddyPro on the new/repaired hardware and restore from the latest backup β you're operational again within a few hours with zero data loss.
Yes. The PaddyPro mobile app (Android and iOS) gives you a real-time dashboard showing purchase, production, sales, stock, and financial KPIs. You can approve transactions, receive alerts, and view reports from anywhere. The mobile app requires internet connectivity to connect to your mill's data.
PaddyPro supports concurrent multi-user access based on your license. Standard packages include 2β5 users, enterprise packages include unlimited users. Each user has separate credentials and role-based permissions. Multiple staff can work on different modules simultaneously without any conflict.
Yes. Standard packages include 1 year of free support; Professional and Enterprise packages include lifetime support. Support is provided via phone, WhatsApp, remote desktop, and on-site visits as needed. Our support team consists of people who understand rice mill operations, not just software technicians.
Yes. e-Way Bill generation is integrated directly into the sales invoice workflow. When you create a sales invoice above the threshold, PaddyPro automatically generates the e-Way Bill via the government API, fills in all required details, and attaches the EWB number to the invoice and delivery challan.
Yes. You configure the moisture deduction formula once (percentage deduction per moisture point above base, or custom slabs). PaddyPro applies it automatically to every purchase entry. The farmer's bill shows gross weight, moisture reading, deduction calculation, and net payable weight transparently.
PaddyPro desktop software runs on Windows 7, 8, 10, and 11 (both 32-bit and 64-bit). The mobile app runs on Android 8+ and iOS 13+. Minimum hardware requirements are modest β any computer purchased in the last 5 years will run PaddyPro smoothly.
Yes. Our team assists with data migration from Tally, Busy, Excel spreadsheets, and other software systems. Master data (customers, suppliers, farmers, products) and opening balances are migrated. Historical transaction migration is possible based on the source system's data quality.
Yes. PaddyPro has specialized workflows for parboiled rice mills, including soaking duration tracking, steaming batch records, drying records, and separate costing for parboiling process costs. Outturn percentage benchmarks are configured separately for parboiled vs raw varieties.
When a sale invoice is created and saved, PaddyPro automatically generates a PDF invoice and sends it directly to the customer's WhatsApp number saved in their profile. Similarly, payment reminders with outstanding amounts are sent automatically on due dates. No manual forwarding is required β it happens in the background.
We offer a comprehensive free demo instead of a trial. Our team visits your mill (or conducts an online demo) and shows you the entire software customized with your mill's products, customers, and typical transactions. This gives you a much better understanding than a self-service trial. Book your free demo by calling +91-7008540976 or filling the form below.
PaddyPro includes 80+ pre-built reports covering all standard requirements. For Enterprise customers, we develop custom reports at no additional charge during implementation. Post-implementation custom report development is available at nominal charges. Most mills find the built-in reports more than sufficient.
Yes. Mandi tax calculations are configured per state and mandi, applied automatically on purchases. Levy rice allocation, CMR (Custom Milled Rice) submission records, and FCI delivery documentation are supported in states where applicable.
A standard implementation takes 3β7 days: Day 1β2 for installation and configuration, Day 2β4 for data migration and master setup, Day 3β5 for staff training, Day 5β7 for parallel running and go-live. Enterprise implementations with multiple branches may take 2β3 weeks. We ensure you're fully live before the next milling season.
PaddyPro has a complete accounting module, so most mills don't need Tally. However, if your CA specifically requires Tally for finalization, we provide a Tally XML export that pushes all ledger entries, vouchers, and financial data into Tally with a single click at month-end.
Software updates are provided free of charge for the life of your license. Updates are released quarterly or when regulatory changes (GST, e-Invoice) require it. Updates are delivered via our team remotely or through auto-update within the software. Your data and settings are preserved through every update.
Yes. The Enterprise package includes export documentation β commercial invoice, packing list, Certificate of Origin, phytosanitary certificate tracking, APEDA registration management, foreign currency billing (USD, EUR), and shipping bill reference tracking.
Yes. PaddyPro generates a daily P&L that shows today's gross profit, purchase cost, processing cost, overhead allocation, and net profit β in real time. The daily P&L is available on the dashboard and as a downloadable report. Monthly and annual P&L are generated automatically from the same data.
PaddyPro is actively used in Odisha, Chhattisgarh, West Bengal, Andhra Pradesh, Telangana, Punjab, Haryana, Madhya Pradesh, Bihar, Jharkhand, Uttar Pradesh, Tamil Nadu, Karnataka, Maharashtra, and 4 additional states. Our team has on-ground experience with the specific mandi regulations and paddy varieties in each state.
Simply fill the demo request form on this page or call us at +91-7008540976 or WhatsApp us. We'll schedule a free demo at your mill at a convenient time. After the demo, if you're satisfied, we proceed with the purchase and begin implementation immediately. Most mills go live within a week of purchase.
Absolutely. Your data is stored on your own server inside your mill β not on any shared cloud server. Only you control your data. Backup copies are encrypted before uploading to your personal Google Drive. Our team cannot access your data without your explicit permission during a support session.
Yes. Every bag of rice is assigned a lot number, quality grade, production date, and godown location. You can track how many bags of each variety are in each section of each godown at any time. Bag count reconciliation between physical stock and system stock is a standard daily or weekly report.
Book Your Free Demo
Our team will visit your mill, show you the complete software with your own data, and answer every question. No pressure. No obligation. Just a genuine demo.